Participating companies will be invoiced upon receipt of a
completed booking form.
All applicable fees are due upon invoicing, as per the terms
stated on the invoice.
Specific Platinum Sponsor items and exhibitor booth location may
not be assigned and will not be guaranteed until payment is
In the case of Exhibitors:
Cancellations 90 days or more prior to the conference start date
will incur a penalty equal to 50% of the full payment.
Cancellations received less than 90 days from the conference
start date will owe the entire amount due.
In the case of Sponsors:
Cancellation after 30 days of invoice date will result in
forfeiture of 50% of the participation fee.
Cancellation after 60 days of invoice date will result in
forfeiture of 100% of the participation fee.
In all cases:
The conference organisers shall make reasonable provision for
security of the Exhibition Hall during off-hours.
The conference organisers shall not be held liable for any injury
or damage to persons or property resulting from or arising out of
this EuroSTAR conference event (hereafter referred to as the
"Event"). It is further agreed and understood that it is the
responsibility of the participating company to secure and maintain
adequate insurance in sufficient amounts to protect against all
CONTRACT FOR SPACE: The application for
Exhibition Space, along with these Sponsor & Exhibitor Terms,
shall, upon the acceptance of the Sponsor/Exhibitor Booking Form,
constitute the contract between the parties for the right to use
the exhibition space assigned to the Exhibitor participant by
EuroSTAR Conferences. The participant's acceptance of the
Sponsor/Exhibitor Agreement shall be considered their agreement to
abide by all Exhibition Terms.
CANCELLATION: The Exhibitor/Sponsor may cancel
the contract prior to the conference only by giving written notice
to EuroSTAR Conferences, according to the cancellation terms
described above. If the exhibitor space is not occupied by 1000hrs
on the opening day of the Event (05 November 2013), EuroSTAR
Conferences have the right to cancel the contract; to utilise
and/or reassign the exhibit space and keep all fees paid by the
USE OF SPACE: EuroSTAR Conferences reserves the
right to determine whether a prospective exhibitor/sponsor is
eligible to participate in the Event. Eligibility is generally
limited to persons or firms who supply products and services to the
software development and testing industry. Applicants who have not
previously exhibited at the Event may be required to submit a
description of the nature of their business and the items to be
exhibited. EuroSTAR Conferences reserves the right to restrict or
prohibit - without refund of fees - any exhibit which EuroSTAR
Conferences, in its sole discretion, believes is objectionable or
inappropriate: or which, because of noise, method of operation,
materials, or for any other reason becomes objectionable,
interferes with or results in the obstruction of access to aisles
or neighboring booths. No exhibitor participant shall assign
(whether voluntarily or involuntarily), sublet or share the
assigned exhibit space with any other entity without the prior
written consent of EuroSTAR Conferences, which may be arbitrarily
withheld. EuroSTAR Conferences will not permit exhibitors to start
breaking down stands until the conference has completely ended,
estimated time 1700hrs on Thursday, November 7th 2013.
LOCATION AND ASSIGNMENT OF SPACE: All exhibit
space will be located in the area identified on the 2013 exhibition
floor plan. Dimensions on the floor plan are believed to be
accurate, but some adjustments may be required at the Event. Space
assignments will be made by EuroSTAR Conferences in keeping with
the preference requested by exhibitor participants. Duplicate
requests will be determined by date of payment of applicable fees
with initial priority granted to those participating at Sponsor
level. EuroSTAR Conferences reserves the right to relocate display
areas at any time before or during the Event.
SECURITY: Every reasonable precaution will be
taken to protect property during the Event. However, neither
EuroSTAR Conferences, the Exhibition Service Contractor nor the
Management of the Swedish Exhibition and Congress Centre are
responsible for the safety of the property of exhibitor
participants from theft, damage by fire, accident, vandalism, or
other causes. Exhibitor participants are strongly advised to carry
protective insurance against theft, damage, etc., of their
GENERAL: Many of the services to be provided at
or connected with the Event such as, for example, services provided
by hotel companies and transport operators, social events venues,
are performed by organizations independent of EuroSTAR Conferences.
Whilst EuroSTAR Conferences accept liability that may arise as a
result of any willful default or negligence of their own employees,
they do not accept any liability whatsoever arising from any acts
of default of independent organizations, their employees or agents
over whom EuroSTAR Conferences have no control. EuroSTAR
Conferences are unable to accept responsibility for any aspect of
the arrangements relating to the Event affected by matters over
which they have no control including war, or threat of war, riots
and civil strife terrorist activity, natural disaster, weather
conditions, fire, flood, drought, technical, mechanical or
electrical breakdown within any premises visited by delegates in
connection with the Event.